Personnel Security – Acceptable Use
Status: Approved: 02/21/07
Contact: Director, Technology Services
Thousands of users share VCCS Information Technology resources. Everyone must use these resources responsibly since misuse by even a few individuals has the potential to disrupt VCCS business or the work of others. Therefore you must exercise ethical behavior when using these resources.
State Law (Article 7.1 of Title 18.2 of the Code of Virginia) classifies damage to computer hardware or software (18.2-152.4), invasion of privacy (18.2-152.5), or theft of computer services (18.2-152.6) of computer systems as (misdemeanor) crimes. Computer fraud (18.2-152.3) and use of a computer as an instrument of forgery (18.2-152.14) can be felonies. The VCCS's internal procedures for enforcement of its policy are independent of possible prosecution under the law.
In accordance with the COV ITRM 501-01, Acceptable Use requirements define acceptable and permitted use of COV, VCCS, and college IT resources.
The Acceptable Use Standard is applicable to the System Office and all Colleges.
VCCS information technology resources include mainframe computers, servers, desktop computers, notebook computers, handheld devices, networks, software, data files, facilities, and the related supplies.
The following standards shall govern the use of all VCCS information technology resources:
All users of VCCS IT resources
must adhere to Virginia Department of Human Resource Management
You must use only those
computer resources that you have the authority to use. You must not provide
false or misleading information to gain access to computing resources. The
VCCS may regard these actions as criminal acts and may treat them accordingly.
You must not use VCCS IT resources to gain unauthorized access to computing
resources of other institutions, organizations, individuals,
You must not authorize anyone
to use your computer accounts for any reason. You are responsible for all use
of your accounts. You must take all reasonable precautions, including password
maintenance and file protection measures, to prevent use of your account by
unauthorized persons. You must not, for example, share your password with
You must use your computer
resources only for authorized purposes. Students or staff, for example, may
not use their accounts for private consulting or to support a personal
business venture. You must not use your computer resources for unlawful
purposes, such as the installation of fraudulently or illegally obtained
software. Use of external networks connected to any VCCS facility must comply
with the policies of acceptable use promulgated by the organizations
responsible for those networks.
Other than material known to be in the public domain, you must not access, alter, copy, move or remove information, proprietary software or other files (including programs, members of subroutine libraries, data and electronic mail) without prior authorization.
interferes with the user’s productivity or work performance, or with any other employee’s productivity or work performance; adversely affects the efficient operation of the computer system; results in any personal gain or profit to the user violates any provision of this policy, any supplemental policy adopted by the agency supplying the Internet or electronic communication systems, or any other policy, regulation, law or guideline as set forth by local, State or Federal law. (See Code of Virginia §2.1-804-805; §2.2-2827 as of October 1, 2001.)
Note: Any user of VCCS IT resources employing the Commonwealth’s Internet or electronic communication systems for personal use must present their communications in such a way as to be clear that the communication is personal and is not a communication of the agency or the Commonwealth.